Finance & Tax • User Guide

Billing, Subscriptions & Payments Setup & User Manual

Updated 2026 5 min read

All 25 Module Guides

API Access & Integration Billing, Subscriptions & Payments Biometric Access Control Broadcast & WhatsApp Classes & Scheduling POS & E-Commerce CRM & Lead Management Custom Domain & SSL Expense Management Financial Reports & P&L Analytics Gym Core & Fitness Vertical Inventory & Equipment Member Management & Portal Mobile App & Member Portal Multi-Location Management Offers, Promotions & Referrals Personal Training Touchless QR Attendance Role-Based Access Control & Audit Real Estate Vertical Engine Analytics, Reports & Finance Social Media Marketing Staff, Payroll & Expenses Website Builder & CMS WhatsApp Automation & Messaging

1. Module Overview & Prerequisites

Never miss a payment again. Our Billing, Subscriptions & Payments module automates your entire revenue cycle with Razorpay, Stripe, PayPal, and Braintree integration, recurring billing, EMI support, dynamic UPI QR codes, and detailed financial tracking.

Prerequisites Before Setup

  • Active GymFlow360 Admin account privileges
  • Configured facility location profile
  • Internet connectivity for real-time synchronization

2. Step-by-Step Configuration Walkthrough

01

Step 01: Action Procedure

Configure statutory tax rates (GST/VAT) and custom invoice branding.

02

Step 02: Action Procedure

Generate instant PDF invoices with dynamic UPI QR codes for touchless phone payments.

03

Step 03: Action Procedure

Set up automated recurring subscription billing cycles for members.

04

Step 04: Action Procedure

Dispatch automated SMS, Email, and WhatsApp reminders before payment due dates.

3. Practical Operational Use Cases

Issuing GST-compliant invoices for membership signups and store sales.
Displaying dynamic UPI QR codes on reception tablets for fast checkout.
Automating recurring monthly membership charges and payment retry workflows.

4. Key System Benefits & Capabilities

  • Multi-gateway: Razorpay, Stripe, PayPal, Braintree
  • Automated recurring billing & subscriptions
  • EMI & flexible payment plans
  • Invoice generation & GST compliance
  • Payment failure & retry management
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